Migrating folders from Yahoo Mail to Google Apps for Business…Whew!!

July 19th, 2014

I worked for a long time to figure out how to do this and it wasn’t easy so I decided I would share the experience of what I tried and what (very labor intensive) solution finally worked. But first, the problem and a little back story:

Amy has used Yahoo mail for several years and, being the thoroughly organized person that she is, has tons of folders that most of the email is distributed to. She wanted to move her Yahoo mail to her Google Apps for Business email. “This should be simple.” I foolishly thought. “Google has an import function. This will be too easy.”

Problem #1: In my tests with a throw away account, gmail, which is essentially the same as email in Google Apps for Business, (or so I thought), would only import yahoo’s inbox. None of the folders or mail in them is transferred.

I did some searching online and the best suggestion seemed to be to use a local mail client (Outlook or Thunderbird) to download all the email from yahoo, then, via the local email client, copy all the local stuff from local to the gmail account also set up in the local email client. The was a giant failure. Just plain didn’t work. So I continued my search.

Next I found a Google Business Apps Migration tool for Outlook. I couldn’t even get this running and according to what I was reading on some forums, I was not the only one. I found a tool called Google Business Apps Syn Tool for Outlook. This got a little farther but still in the end, didn’t work.

My next plan was to individually move the contents of each folder to the yahoo mail inbox, then, one at a time, import it into gmail, tag it and remove it from the inbox. Rinse repeat until done. Well, I discovered that gmail is not IDENTICAL to the gmail in Google Apps for Business.

Problem #2: One of the few differences between standard gmail and gmail in Google Apps for Business is that GAB doesn’t have the import function.

At this point I was becoming desperate. I have talked up google, gmail and Google Apps for Business to Amy for years and now I can’t even get the mail to move. Finally, I decided to take the last idea I had and try it from the local mail client. First, since the gmail account was already an active account with email in the inbox, I created a label called “Old Inbox” and moved the inbox content there. Then, with nothing in the gmail inbox, I took the contents of each yahoo mail directory one at a time and placed it in the inbox of gmail. When the mail was done transferring up to gmail, from a browser, I selected all the mail in the inbox of gmail and moved it to a label that corresponded to the yahoo folder name. This cleared out the inbox and I simply repeated the process for each folder. Finally, I moved all the email that was in the yahoo inbox to gmail, moved the “Old Inbox” contents back to the inbox and we were done. Whew! With about 150 folders, tens of thousands of emails, about half of which had attachments, this whole process took a couple of days.

As a final step, I set up gmail to check the yahoo mail so that anyone still sending to yahoo will reach gmail.

I’m posting this for two reasons. 1. This was a ridiculously long and painful process. I searched and searched the internet for a way to accomplish it and came up empty so if someone has this same problem, here is a workable, although time and labor intensive solution. 2. If anyone knows of an easier way, PLEASE TELL ME! I may have to do this again and I would really rather not have to use this process.

Lighthouse

June 21st, 2012
Lighthouse

Lighthouse

Day 21 – Forest Floor

June 21st, 2012
Forest Floor

Forest Floor

Back on track – Day 20 – Signs, Signs, Everywhere There’s Signs

June 20th, 2012
Sign wall

Sign wall

Shot with the iPhone 4S using Photo+.  Edited in Photo+.

Pause in the photo stream

June 18th, 2012

You guys might have noticed a little pause in my posting for the 30 day project.  Well, I had some minor surgery done so I just wasn’t up to the photos, but I am back and am going to get back in the groove.  I still intend to do 30 pictures so you won’t miss out on a thing.  Sorry for the pause…

Day 19 – On The Road Again

June 13th, 2012

You should never take pictures with your iPhone while driving!  (All processing done in Camera+)

On The Road Again

On The Road Again

Day 18 – Blinded By The Light

June 12th, 2012

As you may have noticed, I really like to shoot abstract patterns and the like.  Some people like it, some people don’t.  That’s ok.  Here is a nice glass block pattern that I shot using nothing but the Camera+ app.

Blinded By The Light

Blinded By The Light

Day 17 – Rainbow Runner

June 11th, 2012
Rainbow Runner

Rainbow Runner

Day 16 – Like a bird in a cage

June 10th, 2012
Like a bird in a cage

Like a bird in a cage

Day 15 – And To Think That I Saw It On Mulberry Street

June 9th, 2012
And To Think That I Saw It On Mulberry Street

And To Think That I Saw It On Mulberry Street

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